AttendProWorkforce Documentation
Static docs Changelog
People records and login accounts

Employees And Users

Explains employee profile forms, employee listing/detail tables, document uploads, notes, and user account forms.

EmployeesDocumentsNotesUsersRoles
Workflow

Workflow

  1. ProfileHR: Create the employee with code, contact, branch, department, shift, and manager.
  2. AccessAdmin: Create or link the user account and assign roles.
  3. EvidenceHR: Attach documents, notes, and emergency/contact details.
  4. ReviewManager / HR: Use profile tabs for attendance, leave, payroll, documents, and notes.
Stage Actor Action Result
Profile HR Create the employee with code, contact, branch, department, shift, and manager. The person exists in workforce records.
Access Admin Create or link the user account and assign roles. The employee or manager can log in.
Evidence HR Attach documents, notes, and emergency/contact details. The profile is complete for operations.
Review Manager / HR Use profile tabs for attendance, leave, payroll, documents, and notes. People-level history is easy to audit.
Live employees screenshot
Live local app capture of the Employees workspace.
Employee profile screenshot illustration
Employee profiles connect personal details, organization data, login user, documents, notes, and attendance/payroll history.
Essential fields

Employee create/edit form

Admin / HR

Stores the HR profile used by attendance, leave, roster, payroll, reports, and employee portal.

Essential field Plain meaning Example Required / notes
Employee code Unique staff identifier. EMP-1002 Required and should remain stable.
First / last name Employee legal or display name. Ali Ahmed Required.
Work email Business email. ali@ovion.tech Recommended and often unique.
Branch / department Where the employee belongs. Head Office / Operations Required for filtering and reports.
Designation Job title. Support Executive Recommended.
Shift Default work shift. General 9 to 6 Important for attendance evaluation.
Manager Approver or reporting manager. Ayesha Manager Used in manager views.
Essential fields

Employee document and note forms

Admin / HR

Attach contracts, policies, IDs, files, and timeline notes to an employee profile.

Essential field Plain meaning Example Required / notes
Expires at Document expiry date. 2027-06-30 Optional but useful for compliance.
Visible to employee Whether portal user can see it. Yes Be careful with confidential files.
Remarks / note Human explanation. Signed handbook Recommended.
Essential fields

User account create/edit form

Admin

Creates or updates login accounts and links them to employees and roles.

Essential field Plain meaning Example Required / notes
Name Login display name. Ali Ahmed Required.
Email Login email. ali@ovion.tech Required and unique.
Account status Active, suspended, banned, locked, etc. active Controls login access.
MFA method/enabled Extra security method. none / otp / totp Use for sensitive roles.
Assigned roles Access groups. Employee Required for useful access.
Linked employee HR profile attached to login. EMP-1002 Required for portal features.
Password Temporary password for new user. Demo@12345 Required for new user; blank keeps existing on edit.
Essential table

Employee listing table

Database listing

Main HR list for finding staff and opening profile records.

Filters: Search, Branch, Department, Designation, Shift, Status
Column What it means Where it comes from Example interpretation
Employee Avatar, name, and email. employees table. Ali Ahmed / ali@ovion.tech.
Employee ID Staff code. employee_code. EMP-1002.
Organization Branch, department, and designation. linked master data. Head Office / Operations.
Shift Default shift. shifts table. General 9 to 6.
Status Employment state. employment_status. Active means included in daily operations.
Status Current workflow state for the row. The record status field or computed workflow state. Pending means someone still needs to act.
Available actions
  • Open or edit the record when permission allows it.
  • Filter the list without losing the current page context.
  • Use status badges to decide which item needs attention first.
Essential table

User account table

Database listing

Lists login accounts and their connection to employees and roles.

Filters: Search, Role, Status, Link state
Column What it means Where it comes from Example interpretation
User Account name, email, and contact. users table. Ali Ahmed.
Roles Assigned access groups. model_has_roles. Employee.
Linked employee HR profile attached. employee relationship. EMP-1002.
MFA Security method and enabled state. user MFA fields. OTP enabled.
Status Can the user log in? status field. Suspended means blocked until restored.
Status Current workflow state for the row. The record status field or computed workflow state. Pending means someone still needs to act.
Available actions
  • Open or edit the record when permission allows it.
  • Filter the list without losing the current page context.
  • Use status badges to decide which item needs attention first.
Full field appendix

Main docs show essential fields only. Open Documentation Coverage for every detected source field, action, column, route hint, controller hint, and test hint.