Share approved outcomes

Result documents and reports

Generate certificates, transcripts, report cards, analytics, and exports only from authorized finalized assessment data.

Assessment administratorReporting user

Who does thisAuthorized document or reporting user

Before you startThe relevant result is finalized and publication policy is satisfied

Successful outcomeA controlled document, report, or export with traceable source data

Assessment integration flow. External IDs enter through validated runs; only finalized results leave through controlled exports.

What this means in plain language

ExamNova documents summarize assessment results. They are not a general school transcript system and should not invent attendance, fees, admissions, or other records owned elsewhere.

Step-by-step

Choose the correct result, document type, template, and recipient scope.
Preview the document and confirm names, assessment details, marks, issue date, branding, and verification reference.
Generate or issue the document through the authorized action; do not distribute a preview as final.
Open Reports and select the required finalized dataset, filters, cohort, and privacy-safe breakdown.
Export only when the recipient and purpose are approved. Record the run and protect the downloaded file.
Revoke or regenerate a document through the supported workflow when a permitted correction is required.

ExamNova assessment reports screen — **Live seeded-demo screen.** Reports summarize assessment data for authorized operational use.

ExamNova student documents portal — **Live seeded-demo screen.** Students access only their own permitted result documents.

ExamNova guardian documents portal — **Live seeded-demo screen.** Guardians access documents only for linked children when policy permits.

ExamNova result document administration — **Live seeded-demo screen.** Authorized staff manage assessment result documents and templates.

How to know it worked

Document content matches the finalized result and selected template.
Verification references resolve without revealing unnecessary private data.
Reports and exports exclude draft, held, or unauthorized records.
Revocation status is honored by downloads and verification views.

Common mistakes

Calling an assessment document a complete school record.
Generating from stale preview data instead of finalized state.
Emailing an unprotected export to an unapproved recipient.

If something goes wrong

If generation fails, verify template requirements and the result’s state.
If a verification link fails, confirm the canonical URL and document status.
If report totals differ, compare filters, publication state, and institute scope.

Privacy and security: Documents and exports may contain sensitive student information. Apply purpose limitation, access control, secure transfer, retention, and deletion rules.

What to do next

Configure notifications so recipients learn that authorized information is available without placing sensitive data in the message.